The TCN is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when interacting with us, then you can be assured that it will only be used in accordance with this privacy statement.
The TCN Ltd may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes.
This policy is effective from 14/05/2018.
- Data Controller and Contact Details
TriForce Promotions Limited T/A TriForce Creative Network is the data controller. For more information please contact Minnie Ayres on firstname.lastname@example.org.
- How We Collect Data
We collect personal data in several ways: through sign ups to our mailing list hosted on Mailchimp, through website forms for specific opportunities and events, through Eventbrite sign ups for specific opportunities and events, through Facebook when you like or follow our page or join our groups, and through sign ups to our mailing list at events.
- 3rd Party Information
We do not source data through 3rd parties, all our data collection is through active sign ups.
- What Information We Collect
We routinely collect your name and email address. Some of our forms will ask for further information including protected characteristics such as age, gender, sexuality, ethnicity etc.. We also collect credit card details and postal addresses when there is a financial transaction involved.
- How We Use Data
The data we collect is used to provide service information about specific events that you have signed up for. When you give active consent for us to do so, we also use your email address for marketing purposes with targeted emails through Mailchimp. Everyone on our mailing list is sent one newsletter per month, with any other emails specifically targeted to discrete groups on our list that individuals have actively signed up for. The protected characteristics information is only used anonymously, to provide us with demographic information about our network. This demographic information is sometimes used for marketing purposes or shared with 3rd party funders. This is only ever published or shared in an anonymised way and individuals cannot be identified. You have the option to withhold this information if you prefer.
- Removal of Information
All of our mailouts include an unsubscribe button which you can use to remove yourself from our mailing list database at any time. You can unfollow us on Facebook at any time. You can also contact email@example.com with your name and email address if you wish your data to be removed from Eventbrite.
- Making A Complaint
Please contact Minnie@thetcn.com to make a complaint about use of your data. If you feel this is not resolved satisfactorily, you also have the right to lodge a complaint with the supervisory authority, the ICO. You can find out how to do this on their website: https://ico.org.uk/
- Legal Basis For Processing Data
The majority of the data we hold has been obtained through active consent with a verifiable data and timestamp. For data where people have signed up at events, we have a legal basis for processing that data of ‘legitimate interest’.
- Legitimate Interests
Some of our list contains data from people who signed up at events, meaning there is no verifiable date or time stamp to show their sign up. In this small minority of cases, we’re relying on the legal basis of legitimate interests to process their data. This means that we will only contact these people about events or opportunities that are similar to the event they originally signed up at. For example, if their data was collected at an event for actors, we will only send them information about acting opportunities such as MonologueSlam and castings. If they signed up at an event for film crew, we will only send them information about film/tv related opportunities such as the TriForce Short Film Festival.
- Safeguarding Data
We take the duty of care toward your data very seriously. Data is stored securely online in Mailchimp and Eventbrite, and only TCN approved users have access to this data. Mailchimp and Eventbrite privacy policies can be found online.
- Special Categories Of Personal Data
With your consent we sometimes collect special categories of personal data such as gender, age, sexuality, ethnicity etc… This information is only used anonymously, to provide us with demographic information about our network. This demographic information is sometimes used for marketing purposes or shared with 3rd party funders. This is only ever published or shared in an anonymised way and individuals cannot be identified. You have the option to withhold this information if you prefer. This information is retained on Eventbrite or Mailchimp and is only downloaded to create anonymised demographic information. Personally identifiable information is deleted immediately from our servers once the anonymised information has been created.
- Sharing Personal Data With Other Organisations
Personal information including identifiable details is only ever shared with other organisations with your explicit consent. Anonymised demographic information is sometimes shared for marketing purposes to demonstrate the reach of our programmes.
- Data Retention
Data stored on Mailchimp is retained with your consent. Every mailout we send has an unsubscribe button, enabling you to unsubscribe at any time. If you unsubscribe your data is removed from Mailchimp. You can also email firstname.lastname@example.org with your name and email address to unsubscribe at any time. Data on Eventbrite is retained with your consent. You can email email@example.com with your name and email address to request that all data is removed from Eventbrite at any time.
- Leaving Our Website
Any external links on our website are not our responsibility and that once a user clicks on a link to an external site it will be subject to that organisation’s privacy policies, not ours.
- Updating Our Policy
This policy will be updated regularly to comply with the most recent legislation. This policy was updated on 14th May 2018.